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Scan It, Send It

Lesson 32 from: Digital Declutter: Organizing Your Digital Life

Jonathan Levi & Maya Yizhaky

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Lesson Info

32. Scan It, Send It

Lessons

Class Trailer

Chapter 1:Introductions, Foundations, & Setting Up For Success

1

Download The PDF Syllabus

00:28
2

Course Structure How To Succeed

05:43
3

What is Digital Overwhelm

04:17
4

Why Does It Actually Matter

07:06
5

The Alternative - Digital Peace of Mind

02:31
6

Quiz - Chapter 1

Chapter 2: The Fundamentals To Digital Peace of Mind

7

The Importance of Robust Systems

05:41
8

The Power of “The Cloud”

03:30
9

Leveraging Automation To Reduce Friction

04:55
10

Reestablishing A Healthy Relationship With Your Technology

05:47
11

Digital Minimalism - The #1 Strategy To Achieve Order

04:57
12

What Intuitive Organizational Type Are You

04:28
13

What To Do When “Life Happens”

03:27
14

Quiz - Chapter 2

Chapter 3: Regaining Control: Taming Your Inbox

15

Wrangling All Of Your Email Accounts

04:56
16

Inbox vs. Archive - Achieving Inbox Freedom

04:07
17

The Machete - Cutting Down Your Overloaded Inbox

03:41
18

The Scalpel - Strategically Cutting Down The Rest Of Your Inbox

06:58
19

Get A Grip On Your Subscriptions

04:35
20

Starting Fresh - Creating Your Own Structure

07:25
21

What Happens Next - Beginner’s Inbox Organization

08:40
22

Let’s Get Ninja - Advanced Inbox Organization

08:02
23

Quiz - Chapter 3

Chapter 4: Everything Else: The Basics of Digital Order

24

Enabling Back-Ups

10:02
25

Calendar

12:24
26

Choosing & Using A “To-Do” List

09:23
27

Neat Notes Snippets

11:59
28

Syncing and Organizing Documents

10:00
29

Downloads Folder

03:49
30

Conquering Your Contacts List

11:08
31

Securely & Safely Storing Passwords

09:00
32

Scan It, Send It

04:55
33

Managing Legacy File Storage

04:46
34

Quiz - Chapter 4

Chapter 5: Managing Your Media

35

Saving Sites

05:16
36

Cross-Device Syncing of Photos & Videos

06:45
37

Keeping Your Music Organized

07:57
38

Books and Reading Materials

05:18
39

Quiz - Chapter 5

Chapter 6: Conclusion

40

Self-Assessment & Success Moving Forward

05:47
41

Congratulations & What We’ve Learned

01:42
42

Bonus - How To Take Your Digital Decluttering To The Next Level

00:27

Final Quiz

43

Final Quiz

Lesson Info

Scan It, Send It

the awesome impacts of digital decluttering extend also to our paper world. We all know the pain of having stacks and stacks of paper, unopened mail receipts and other junk kicking around the house, we move papers from drawer two drawer as they collect dust when we need something we can't find it. And even if we could, we aren't sure where we can find that one paper from five years ago. Fortunately digitization can solve all of this for us, digitization means taking your paper documents and scanning them usually to the cloud. In nearly all cases we don't need the original copy of a document and we can just throw things out once we scan and upload them. And even if we do need the originals after digitization, we can safely stow them away out of sight knowing that they are backed up in the cloud today. There are tons and tons of apps out there for digitizing your files into pictures or even lightweight PDFs. You can use an app like jot note, pro google drive, Apple notes, Evernote, googl...

e keep and many, many more as with everything we want to abide by the one home rule. But when it comes to paper as we scan, the truth is that they won't have one home of their own. That's because scanning is just the modality or delivery system, we're using to get the document to its real home, that real one home can vary based on the document type. For example, if you're scanning an important contract that's going to go into your cloud file storage system. But if on the other hand, you're scanning receipts for a current project. This might go into your note taking app or active project. Files for static lists, quotes and other collection. You can scan these to your notes collection. We set up in the notes lecture of the course. For this reason we actually recommend having a couple of different digitization tools at your fingertips. We suggest that you keep a pdf scanning app handy such as johN not pro. We love this app because it makes it very easy to scan documents into easy to share PDFs and then allows you to directly send them to your favorite cloud based storage provider, email them to others, message them or do anything you may need to do with them right from within the app. It even processes the image so that it is higher quality and more readable like a scan rather than a photo camp scanner. And tiny scanner are great free app options for those willing to compromise on the full suite of scanner features. By the way, if you find yourself doing a lot of scanning, you may want to invest in a printer scanner combo that connects either to your smartphone or to the cloud directly. There are numerous scanners out there today that connect to either google drive, dropbox or Evernote. Making scanning incredibly fast and easy for all of that miscellaneous other stuff. We've already discussed the power of the scanning feature of Apple notes, google keep or Evernote when it comes to snippets of information that we may need Among these Evernote stands out because of its ability to Scan recognize an index printed text in 28 languages and handwriting in 11 languages. What's more ever notice handy because it allows you to quickly share your notes even to people who do not have an Evernote account. So just like the I. T. Scavenger hunt we sent you on earlier it is time for you to go on a paper scavenger hunt, take a tour through your home and office and look for any old snippets of paper, stray receipts or any other papers that can be digitized just like with other areas of digital hoarding. There can be an initial upfront time investment but we promise you it's worth it And if you find out that you have a ton of old documentation that you want to keep but don't have time to spare to digitize the documents yourself, you can always hire some outside labor through a platform like task rabbit. If you're not sure about a set of documents, we recommend going ahead and scanning them but also keeping the paper copy for six months. Set a reminder on your calendar and if you haven't referenced the document it's probably safe to get rid of the paper original. The only exception can be extremely sensitive documents like wills, deeds, marriage certificates, birth certificates and trusts for these. You'll want to keep both the paper original and the digital copies. Ultimately, the goal of scanning is not just to eliminate the mountains of paper lying around, but also to make it easy for you to find the things that you need with a single search by having a range of tools available from proper pdf scanners to the built in automatic scanners. In the top note, taking apps, you are equipped to digitize whatever documents you may need to and send them to their own proper home with just a few taps.

Class Materials

Bonus Materials with Purchase

Course Syllabus
Worksheet - Exploring Your Intuitive Organizational Type
Worksheet - Surveying Your Digital Landscape
Worksheet - Email Account Triage

Ratings and Reviews

joe culver
 

This class is well organized and flows well. There is one thing I do NOT like is the reference to another class in the Syllabus: "Kill The Chaos of Information Overload with Evernote Webinar" The webinar has only one good tip, use Tabs in Evernote. The webinar hypes more tips if you buy the course by Charles Bird. I bought the course for $197 which was listed as a discount from a much higher price. The course is poorly assembled, out of date, and hardly worth more than a few dollars. It assembled with a bunch of short videos, each video starts after he is talking and ends before he is finished. Evernote Scanner is no longer made and Evernote no longer supports the software.

Student Work

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