now that we understand exactly how the archive functionality works, it's time to put it to good use by archiving the vast majority of the emails in your inbox. One of the biggest barriers to entry for people when they go to clean out their inbox is the sheer amount of time and energy it would take to do it After all, going through every single one of the emails in your inbox of which there may be 20,000 or more is simply not feasible. Fortunately we're not going to ask you to do that you see because you now know that you can find any archived email you need instantly with the search function. It is safe for you to take a machete to your email inbox and clear it out the fast way. Here's how Step one You're going to choose a keep date. This is the date after which you will mass archive all emails by choosing a keep date. You acknowledge that if something is of a certain age, you really don't need to have it in your inbox, it's probably no longer relevant. Of course this doesn't need to b...

e set in stone. It's just a general guideline date. We encourage you to choose a fairly recent keep date. That's because the more aggressive you are with this keep date meaning the more recent of a date you choose, the easier the rest of this section is going to be for you. So we encourage you to ask yourself do you really need emails in your inbox that are more than three months old, most people choose somewhere between six months and one year. But if you're feeling particularly confident or want to save yourself a lot of work later, you can choose 32 or even one month. If you're not feeling so sure about this, you can go ahead and go with a keep date of one year. Next step to we're going to archive all emails prior to your keep date to do this, you're going to go up to the search bar and type in before your keep date For example, before December 31, 2018. That's going to pull up all emails prior to 2019. Great. So we have all of these emails pulled up and now you can just select all This brings up 50 messages. You can also speed this up by selecting all messages that match this search. Now we've selected all emails prior to this. Keep date. Finally, step three, hit the archive button at the top of the page. This archives all of the emails prior to your keep date. This may seem a bit extreme like we're throwing you in the deep end. But in reality, the only way that you can succeed going forward is if you start from a mostly clean slate. This is a lot like the way Marie condo starts the Connery organization method by having people pile all of their clothes up in the middle of the room. So they can start with a clean closet and react only the things they really need. Look at the bright side, at least with digital declutter, there's no backbreaking labor and we can apply rules like a keep date to dramatically speed things up. I will mention that if it makes you feel super nervous to archive thousands of emails at once, you can do a test, run 1st, 1st archive just a few emails or one page of emails and then run a search with the email senders name to see how easy it is to find your old emails. Congratulations. You did it. The worst part is over for now. You can repeat the set of steps for each of your email accounts, archiving old emails is going to massively clear up your inbox, paving the way for our new email systems and now that we're done with the rough cuts of the machete, it's time to go on with the scalpel and do some fine tuning until we arrive at a new neat and tidy inbox. You can actually work with

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Worksheet - Exploring Your Intuitive Organizational Type

Worksheet - Surveying Your Digital Landscape

Worksheet - Email Account Triage

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Jonathan Levi & Maya Yizhaky

A serial entrepreneur who owns a 7-figure media empire & mindful living coach and expert, with experience in international

2,000+ classes ranging from fundamentals to advanced techniques.

The Machete - Cutting Down Your Overloaded Inbox

The Machete - Cutting Down Your Overloaded Inbox

Lesson Info

17. The Machete - Cutting Down Your Overloaded Inbox

Lessons

Download The PDF Syllabus

Course Structure How To Succeed

What is Digital Overwhelm

Why Does It Actually Matter

The Alternative - Digital Peace of Mind

Quiz - Chapter 1

The Importance of Robust Systems

The Power of “The Cloud”

Leveraging Automation To Reduce Friction

Reestablishing A Healthy Relationship With Your Technology

Digital Minimalism - The #1 Strategy To Achieve Order

What Intuitive Organizational Type Are You

What To Do When “Life Happens”

Quiz - Chapter 2

Wrangling All Of Your Email Accounts

Inbox vs. Archive - Achieving Inbox Freedom