Wasting less time reading and sorting through email
Lesson 22 from: Make More Time in Your Day: Become a Speed DemonJonathan Levi
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Wasting less time reading and sorting through email
Lesson 22 from: Make More Time in Your Day: Become a Speed DemonJonathan Levi
Lesson Info
22. Wasting less time reading and sorting through email
Lessons
Chapter 1: Introductions & Foundations
1Class Introduction: Structure & how to succeed
03:57 2Why do things quicker
05:14 3Where most people spend (or waste) their time
04:48 4Quiz: Chapter 1
Chapter 2:General Principles & Theories For Hacking Productivity
5The power of preparation
03:11 6Having clear priorities & goals - and making them "SMART"
07:38Organizing priorities with the Priority Star Exercise
09:19 8Setting deadlines & and making them real
04:18 9The Pareto Principle - our secret to being effective
03:57 10The "Bad" kind of multitasking, avoiding distractions, and meditation
07:43 11Batching similar tasks
03:48 12The "Good" kind of multitasking & the wheel of life
04:26 13Planning for structured rest periods
05:57 14Using small chunks of wasted time effectively
04:16 15Quiz - Chapter 2
Chapter 3: Speeding Up & Automating Computer Work
16Just how much time are you wasting on your computer?
06:44 17Automating meeting scheduling
04:56 18Text expansion - stop typing the same things over and over
04:24 19Speaking is faster than typing - and clicking
05:33 20Using custom gestures to speed up common tasks
03:43 21Launchers - act without doing
06:02 22Wasting less time reading and sorting through email
03:41 23Automating simple, repetitive tasks effectively across the web
05:03 24Watching lectures, videos, and podcasts faster
04:48 25Quiz: Chapter 3
Chapter 4:Speeding Up Health & Fitness
26Getting fit in fewer hours
04:10 27Spend less time cooking
04:02 28Sleeping less and feeling better
06:00 29Quiz - Chapter 4
Chapter 5: Automating Your Finances
30Monitoring your finances automatically
04:30 31Paying bills automatically
05:29 32Quiz - Chapter 5
Chapter 6: Delegation, Communication, & Saying No
33Some things just aren_t worth your time
11:21 34Thoughts & tips on "outsourcing"
06:18 35Speeding up decisions
09:14 36Speeding up communication
05:12 37Splitting Time Into “Maker” and “Manager” Days
05:06 38Quiz - Chapter 6
Chapter 7: Conclusion
39What we've learned, conclusion, and congratulations
02:51Final Quiz
40Final Quiz
Lesson Info
Wasting less time reading and sorting through email
for most people, email is a major part of their day. But as we've discussed before, it can also be a major time stuff. In a recent lecture, we learned how to handle and speed up all of our newsletters and other messages that we don't need to read one by one. But what about individualized emails? Either the types that we don't even need to look at or the types that we need to file away safely Every month. You probably get at least 20 or more of these types of emails. I'm talking about payment confirmations from the different utility companies and services that you subscribe, to bank statements that you don't need to actually look at receipts from all the software you're subscribed to and more. How about for example all those emails that amazon sends you every single time you place an order. And again, when your order ships. In many cases you can't unsubscribe from these emails. In fact, most banks legally need to provide you with a statement either by mail or digitally. And most vendor...
s are required to send you a receipt by email. But because these aren't newsletters, you probably won't use a service like unroll me to roll them up? What's more, you probably don't even need to see them with. That said you might just need them one day. So what do you do? The answer my friends is email filters with most modern mail providers like gmail, you have the ability to create sophisticated rules and filters by learning the search operators that your email runs on. You can send an email to automatically get filed into a folder and taken out of your inbox without you even having to look at it. This means that you can create folders for each type of receipt you get or a generic folder for all of them. And another folder for bank statements. Yet another folder for paid utility bills. You can really instruct your email to filter by anything such as sender, contents, subject or attachment and then you forget that those emails ever existed. If you need them, they'll be safely tucked away in your folders. But if you don't you don't even need to look at them or suffer from them clogging up your entire email inbox at the more advanced levels. You can even set up filters to automatically forward certain types of emails to your colleagues, your family members or even your bookkeeper based on a specific set of criteria that is contained within the email. Now I like to use filters for all types of things. I have filters that file away receipts and payment confirmations, filters that delete certain kinds of spam that managed to evade my spam filter. I have filters that file away all types of emails from the websites I buy things from. I have filters to get rid of weekly status reports that various software companies insist on sending me and much much more. I think the only thing I don't have is filters to organize my filters. Now, best of all, setting these types of filters up is completely free and it takes very little time. It does, however, pay massive dividends in the form of cleanliness and time saved. So check out that feature and feel free to share some of your favorite filters in the facebook group for this course.
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