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Virtual Organization

Lesson 5 from: Get The Most Out of Your Photos With Capture One Pro 12

David Grover

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Lesson Info

5. Virtual Organization

Starting Capture One Pro with a basic organization scheme will save time and trouble in the long run. Pick up basics on getting images organized inside the imaging software -- and keeping them that way. Work with moving files, managing folders, finding images on the hard drive and more.
Next Lesson: Basic Tool Behavior


Class Trailer

Interface Overview


Customizing Your Workspace and Keyboard Shortcuts


Making Your First Catalog


Importing Your First Images


Virtual Organization


Basic Tool Behavior


Starting Approach to Editing


Next Level Editing


Color Tools Overview


Basic Copy Paste Workflow


Basic Export


Getting Started on an Edit


Adding Layers to Your Toolkit


Radial and Linear Gradients


Luminosity Masking


More Advanced Layers


Removing Simple Objects and Local Adjustments


Advanced Color Edits


Using the Color Range to Select Just What You Need


Editing Colors in General


Editing Skin Tones


Combining Color Selections with Layers


Creating Masks From the Color Editor


Color Grading with the Color Balance Tool


Intro to Second Day


Session Overview


Tethered Basics


Setting Up Simple Sessions and Setting Naming Conventions


Controlling the Camera


Handling Next Capture Adjustments


Using Live View Focusing and Overlay


Selecting Images and Using Smart Albums


Saving a Session Template


Overview of Process Recipes


Tokens Overview


A Simple Round Trip


Sharpening Workflow


Creating a Recipe for Web Output


Selecting with a File Name List


Using Plugins and Sharing to Clients with PRODIBI


Image Review 1 - Sometimes Simple Works!


Image 2 - Radial or Gradient Masks, Object Removal


Image 3 - Keystone Tool and Aspect Ratio


Image 4 - Using Styles in Capture One


Image 5 - Black and White


Image 6 - Landscape


Image 7 - Portrait


Image 8 - Action in Lowlight


Lesson Info

Virtual Organization

user collections were going to come back to in a second. But folders, as I said, is the finite location of where your images is Now. If you can't see this extended tree like this, then to a quick right click and make sure you've got show folders hierarchy. Because if I hide this, then all I see is the if you like the end location of where the images are, so I don't see any of the parent folders above that. So right click on any of these and say show folders, hierarchy, and you'll see the complete location or the complete file tree if you like. Now, if that's not interesting, it does take up, you know, a bit of width on the interface, so you might find it easier to show. Uh, now, as as I said, Capture one is using a catalogue. So if we want to start moving stuff around on your hard drives, it's really important that you do that from within capture one, because this way, the database knows. Okay, you've moved this image from here to here, so it'll it'll keep up if I do that outside of ca...

pture one, then the cattle of breaks, and you have to re establish those links. So, for example, if we wanted to do something really simple, like moving image from this location to this location, then it's just a dragon drop and you will get a warning saying you are going to move this image. So if we say move on, we just go back here. Let's make these thumbnails a bit bigger Appear you can see it's now moved it physically to that location. So if I right click and say showing finder or showing Explorer if you're on Windows, you can see it's physically moved it to that folder. Likewise, if I picked it up and dragged it back, it would physically move it back to that location, like so. So any dragon drops? Please do that within capture. One. It will save you heaps of time rather than doing it in Finder or explorer and trying to fix it afterwards. If you want to move whole folders, you can just drag and drop them as well. So very simple. If you want to make additional folders that the catalog is aware off, you can use the plus button here, so we're for example, let's make a plus and we go to Cuba and we say New fota. Let's make one called selects for sake of argument and say Add, That gives me an additional folder, which I could then to Ragin drop images to if indeed I wanted to. So once again, the rule is, please do all of that from within capture one. Should you unfortunately, move an image outside of capture? One in finder or explorer or you need to do is right. Click on it and you'll see an option down here. It's great out right now because it's in the right place. Locate and then you can just point to where you stupidly moved it outside of capture one. And the same goes for folders. If you move an entire folder you can right click on also, say, locate as well if it's in the wrong place. That load Kate functionality is also really useful. If heaven forbid, this hard drive died tomorrow on Defy was smart, I'd have the perfect backup. I could just copy my backed up images onto that hard drive and use the locate function to point to the new hard drive. So It's a really useful function to know what's there. Had to know what it does now, If you remember, I said we talked a little bit about previews, and when we imported images, previews were made in capture one. Those previews, by default are smart, which means that if capture one doesn't have access to the raw files weaken, still working, Capture one. So if I was to reject this drive, it might not let me cause capture. One is running, but let's try and eject it it has. So I'm gonna unplug it as well, just to prove it. You can see now on the right hand side, there is little exclamation marks listed away along there because capture one can access those. This hard drive traveler SSD is gone. It's not attached to my system anymore. But if I go to any of these folders, I can still see the collection. I can still open the image. I can still make some adjustments. That's change white balance contrasts and someone I can still fully edit this image because there is that preview inside the catalog. So it doesn't mean you can travel on a laptop like this with a large number of images and no have to bring the stack of hard drives with you. So you get pretty much the same flexibility. There's some functionality which doesnt work like luminosity masking, which were come to later, which requires the raw file. But for general simple editing, you don't need that raw data. And then very simply, when we connect that hard drive back in, it's is if it never left. Now the nice thing is, if you can imagine at home, I've got, you know, a whole bunch of hard drives. If I'm looking through my catalog at home not necessarily attached to my hard drives at any point if I want to know where their images. So let's go to this import like so. So for any point I want to know a wonder what hard drive this image actually sits on. Its I've got four different hard drives car. Remember when I shot this? I don't know where it is, So if I right click on it, I can say show in library and straight away capture. One has gone to the folder where it is and highlighted the image, so I know. Okay, it's sitting on travel SSD. So that's where the actual images. So as soon as I plug this little guy back in again, like so soon, as the hard drive amounts, you'll see these triangles disappear like so on. The offline tag, which is at the top of the image, goes as well. Now that's instantaneous. There's no sinking of data or anything like that because all that data was in the catalog in the first place. So smart previews just allowed to browse and work with the images without actually having access to the raw data, so it can be very useful. Okay, so let me just check my notes. Okay, so we've got some images into capture, one that we've organized them automatically by date folder in this example when we imported from memory card and we can see where my images sit on my system of hard drives or however you've organized it at home Now, my personal feeling is that this way of organizing your images has a certain number of limitations because we can only have or we should only have one roll file in one location. So, for example, on my friend Paul's fantastic trip to Cuba. Let's say he wants to categorize the's a bit. Hey, wants to divide them up by people or certain places and so on. You can't really do that because they're already sitting in their folders based on date. So I had this collection here, which we made earlier selects so I could have caused move. This guy helped to it if I wanted to, but, you know, then he sort of gone from his date folder, if you like. And then perhaps I want other collections off. You know, my best people images on my best landscape images again. I can't do that on a folder based system like so so really going back to what I said at the introduction. The whole point of having a catalogue is to be able to use the power of it to organize and find your images correctly or quickly. Let's just throw that going back over there so the whole point have been able to do that is to have this area here, user collections. So this is collections that you've made to help you navigate through your catalog quickly and easily, so if I click on the plus here that shows me the four different organizational elements I could use albums, smart albums, projects and groups. So I'm going to start with the bottom one, which is a group. So a group is really just that. A group of images. Let's try and categorize them in some way. So I'm gonna make a group which is called travel photos like so you can see it looks like a little folder like some travel photos. And then, if I want to some categories further, I can right click on it and add something else. As we said, New inside. So travel photos. Let's make another group on. Let's call this vacations, for example. So now, under vacations, we want to start building out that organizational structure. So let's take Cuba is an example. So I'm gonna right click on that and make a new project. So a group is just sort of like a dumb folder and just allows you to organize. It does. It doesn't have any special secret powers like projects do, for example, which you'll see in a second. So I'm going to start by making a new project, and we're going to call that Cuba so Now I've got a handy little folded tree here. Travel photos, vacations, Cuba. Now these elements that are making they only exist inside capture one. So if we go to my hard drive or whatever, travel or assess de creativelive my images, we don't suddenly see anything of those names popping up because they only exist inside. Capture one. Okay, so here the images that we took from Cuba or hide my viewer select all. And then what happens if I try and drag them into Cuba? Nothing. I can't drag images into a project now. It's a little bit hard to see, but it looks like the icon looks like a cardboard books. So one of those sort of, uh, I guess the best thing I can equate it to is you watch any TV drama and someone's looking for evidence. It's always in one of these boxes with the lit. They rip that off, and it has all those Manila folders inside. This is exactly the same analogy, So I want to put inside my Cuba box some of these little Manila files I'm going to right click on it and say, Let's make a new album. I'm going to say all photos that everything that I took in Cuba or other my friend Paul took in Cuba. So let's go back to recent imports, select all. So that's command A or controlling. So just to select everything and we're gonna drop him into all photos like So? So now I've got a collection which just shows me every single image, Uh, that was taken in Cuba. Now, another reason why this method works well is there's if you like a limitation of capture one when it comes to looking at folders. So, for example, if I click on Cuba here, I don't see the sum of all those images. It's empty, says in the middle. No images in collection because capture One is treating that folder as a folder in itself doesn't contain any images. Only its sub folders do so. This is a bit of a limitation, which is unfortunate, but we can easily get around it by doing it this way, because what this allows me to do is to now have additional albums of let's say, different subjects. So if we go back up to Cuba, project right click and say new inside New album on Let's have One called People Wakes Up. So now we've got people so I can drag and drop this one in so various different characters around the streets like so. But the good thing is that he now exists in this album and also in this album. But again, we're not moving it from its location on the hard drive. It's only existing in capture one. So let's do another one. I'm going to right click and we say new album and we call this street scenes. So, Barry, a street staff, let's grab this one on and this one all I'm doing is a simple click Dragon drop, and that's kind of a street and so on. So this allows me to sub categorize really nicely, but gives me the ability toe have same, the same pictures in the same folder. You can't do that with a folder based structure like, so that's the big limitation, and it's just very nice to be able to organize in such a way Now, I said the project earlier on had some special powers, which it does So the last element that we haven't looked at is this one hit which is the smart album. So again you can have a click on the plus and say Smart album inside or weaken right click on the collection itself. So I'm gonna make a new small tab. Um, and what a smart album does if you don't know, is that it adds images by itself. So it populates itself based on certain search criteria. So this could be the date it was captured, the camera that was used to capture it, a serial number of a camera that was used to capture it, all manner of different metadata you can use to fill up that album automatically. Now we're going to use a really super simple analogy, which is, if you like the best images from Cuba in this case Now. In my case, of course, I'm never going to get hit rate of 100% on all my pictures. But I'm also paranoid about deleting anything as well, so I tend to, you know, select the best ones, and I do that by using color tax. So let's call this smart album best Cuba images like so and we're gonna build a search criteria which will populate that album automatically presets. This has some really basic presets, which are based on star ratings and color tax. So I'm going to use a really simple one, which is a green color tax. So if I tap this green tag, it automatically builds the search criteria for this image to qualify or to end up in this album. The color tag is green, so that's my stipulation. Now, if you want to be doubly careful, you can put next to this green tag in brackets. So you know what your search criteria waas. So now we say OK, and the icon looks slightly different. It's got like a little cog in the corner, so you know it's small. So right now it's empty because nothing has a green tech. But if I go through, you know my photos and think, Okay, this is one of the best ones. Let's market green so you'll see this little empty box here. This indicates the color tag of the image so I can manually select by just clicking and saying It's green or we can go through and we can use keyboard shortcuts again. So far, you've got to remember hiding show viewer, see for crop H for handle. If you can remember a short cuts for color tags that will also help you speed up your selection process to so under the adjustments menu. If we go to color tag, you can see there's from shortcuts here. Red, orange, yellow, green like plus to tag an image green. What I prefer, especially if you have a big keyboard with a new miracle keypad. You've got +789 sitting on your right hand quite nicely. So seven ah green eight yellow nine red, for example. Six To clear the tag or, in this case, we've got plus a minus and so on. So if you wanted to change those, don't forget. If we go Teoh any keyboard shortcuts again, let's typing green so you see color tags green. Let's clear that by hitting the X, and I'm going to say Number seven, for example, is what I want and closed that. So now I can go to any any image and think, OK, what are the best ones? This one's pretty cool. It's seven on my keyboard. This one's pretty cool hits seven on my keyboard and so on, and you can advance through images as well, with a short cut, of course. So this default short cut is your command key If you're on a Mac or control key. If you're on PC and it's just a left and right arrow toe, bounce back through all the images. So let's say like this one on Preston seven and so on and so forth said. Now, if I look at my best Cuba images, you can see I've got How are those green tagged filtered images Now, stupidly, you don't get a number next to the small Tabal. So unfortunately, there is no numerical tag there of the Smart album itself. You can see it at the top of the browser, but unfortunately, not next to the small table. Now, I said the Project container had a special power. What is that? Well, it simply means that this smart album only searches what's in the Cube a project. So if we go back to Arizona and we pick a new image on my market green seven on my keyboard and we go back to best Cuba images, it's not there because it doesn't exist in my Cuba. Whoops. Excuse me, It doesn't exist in my Cube, A project like so So the project means that smart album is only searching inside that project. So again, remember that Kabul box Rip it open if you like. The smart album is the index of what's in there if you like, so it's only relating toe what's in that project. So my personal preference is organizing in this way. So if we were to expand on this, so if I right click in travel photos, I get at another group, for example, like work trips unfortunate that I get to travel so I can store my work trip photos in here as well. And, for example, if I right click once more into travel photos, let's make another group say we went on around the world trip or something like that, and someone you get the idea now also in user collections, I could make, say, another group just to divide it up like commercial work and so on. So this way this area becomes nice and neat and really easy to navigate, because I'm sure you can imagine if you have a lot of images. This folder tree gets like, really, really long, quite extensive so this way we've got nice, neat groups, so we can see Okay, today I'm looking at commercial work. So I go into this group and explore further. Actually, I want to look at my travel pictures. So I opened up travel. OK, I know it was a vacation and it was in Cuba and I want to look at the people shots. We're straight there. So organizing in a smart way like that makes a lot of sense.

Class Materials

Bonus Materials with Purchase

Windows Keyboard Shortcuts
Mac Keyboard Shortcuts

Ratings and Reviews


This is a superb course. David is an excellent teacher. I'm coming to the end of it and have learnt so much. I've been using the software for a year, self-learning as I went along. I had watched the odd David Grover video on YouTube, but never got much further in my understanding of the software. Capture One is brilliant software and to do it justice you need to learn it properly from an expert. Highly recommend this course if you want to produce professional results.


Excellent course and a very engaging speaker. If you are starting with Capture One 12, this is the best class to take. The lessons are presented and explained in an organized way that it shortens the learning curve. Thank you, David. Cheers!

Jino Lee

One of the best course I've purchased. Very helpful and I learned so much more with this course and in a short period of time, than all the official Capture One You Tube videos put together! Anyways David Grover is the same guy who does the Phase One C1 official YouTube videos, so there's no better person to conduct this course than him! Truly excellent and if you think you know all about C1 Pro 12 interface, wait till you watch this course.

Student Work