Project Management Made Easy with Notion
Lesson 55 from: Fiverr Pro BootcampScott Lancaster
Project Management Made Easy with Notion
Lesson 55 from: Fiverr Pro BootcampScott Lancaster
Lesson Info
55. Project Management Made Easy with Notion
Lessons
Fiverr Pro Bootcamp
1Introduction to the Program
06:52 2Fiverr Seller Levels
11:17 3Pros & Cons of Fiverr
09:41 4Follow These Rules or Get Banned on Fiverr
07:02 5How to Attract High-Quality Clients
14:49 6How to Spot Nightmare Clients
13:31 7Keeping Your Response Time Low
03:42Using Promoted Gigs on Fiverr
05:42 9Overview of the Fiverr Dashboard
08:51 10Taking a Break from Fiverr
03:46 11Seller Plus Program - Is It Worth It?
02:04 12Fiverr Analytics
03:39 13Getting Your First Fiverr Sale
04:23 14The Perfect Profile Picture
03:04 15Service Provider vs. Helpful Doctor
05:46 16Profile Description
02:43 17Sharing Skills on Your Profile
02:01 18Linking to Other Accounts
02:33 19Showcasing Your Education
02:56 20Niching Down as a Freelancer
01:55 21Strategically Deciding Which Services You Will Offer
04:06 22How Long Do You Have to Wait to Apply for Fiverr Pro
02:25 23Preparing to Apply for Fiverr Pro
05:35 24The Fiverr Pro Application Process
04:54 25What Happens Once You're Accepted onto Fiverr Pro
02:12 26Dealing with Anxiety as a Freelancer
06:34 27Handling Imposter Syndrome as a Freelancer
04:36 28How to Not Get Stressed with Managing Lots of Projects
05:19 29Creating the Perfect Gig Title
01:57 30Writing the Perfect Gig Description
02:48 31Creating the Perfect Gig Video
02:25 32Creating the Perfect Gig Thumbnail
02:01 33Pricing Your Packages with Anchor Pricing
04:27 34Finding the Perfect Gig Tags
01:55 35Showcasing Your Work as Part of Your Portfolio
01:51 36Custom Gigs
04:41 37Milestone Gigs
02:47 38Setting Up Requirements Properly
03:56 39Manage Clients Like a Fiverr Pro
03:46 40How to Have a Successful Sales Call
08:32 41Setting Up Quick Responses
05:30 42Linking Up Calendly with Your Fiverr Profile
04:54 43Using Positive Reviews to Get More High-Quality Clients
04:54 44How to Tackle Negative Reviews and Turn Them into Positive Ones
13:55 45How to Encourage Clients to Write Long Positive Reviews About You on Fiverr
07:30 46Balancing Quality with Quantity
03:43 47How to Sell Services on Fiverr at a Premium
05:24 48What to Do When a Client Doesn't Reply
06:31 49What to Do When a Client Wants to Cancel the Order
08:18 50The Snowballing Method - Keeping Orders in Queue
04:38 51How to Get Favorites on Fiverr
01:28 52Upselling, Cross-Selling and Building Long-Term Client Relationships
04:42 53Brand & Portfolio Building
04:00 54Creating a Professional Email Template
01:23 55Project Management Made Easy with Notion
07:30 56How to Stay Focused While Working Remotely
06:51 57How to Travel While Freelancing
05:42 58Tracking & Growing Your Net Worth
02:04 59My Personal Journey Becoming a Freelancer
11:46 60When to Go Full-Time as a Freelancer
06:25 61Investment Strategies for Each Stage of Your Freelance Journey
04:50 62The Legal Side (NDAs, Contracts and Licenses)
02:59 63Final Thoughts
02:01Introduction to the Program
Lesson Info
Project Management Made Easy with Notion
So how to manage lots of clients and lots of projects easily using notion. So first and foremost, what is notion? Well, if you've never used it before, notion is a software is completely free which allows you to manage any sort of project or anything that you're working on really simply and easily and it looks and feels great to use. So learning how to manage any sort of project or process is super important if you want to be successful as a freelancer and notion just helps to make that super easy and effortless. So in this video, I'm going to show you my personal approach to managing projects, ex managing my schedule so that you personally can either copy off me or make your own hybrid and approach that works perfectly for you. So I actually have two different systems that help to keep all of my projects organized and keep my time management in place. The first tool is notion which I've already mentioned and which we'll dive into a little bit more later. But the second is Google calen...
dar. Now, if you look at my Google calendar here, you can see that all of my meetings are in red. All of my project work is in purple. All of my breaks are in yellow and other things like emails and business development, things that I'm working on are all in light purple. Now, as you can see, I tend to keep quite a tight ship when it comes to my personal time management. Now, this is only possible because within notion, I have my priorities set and I know exactly what I need to be doing each and every day. So if I go into notion I met with my Sprint fears, which are essentially my highest priority projects that I'm working on right now. And then if I go to this tab here, these are my client projects that I'm currently working on at the moment. Now, within notion, I like to keep my active projects and my business development efforts separate because obviously, those are two very different things. And what I basically like to do is essentially create different tabs for the different things that I need to be focused on. And then, for example, I'll assure you here, I have different ideas and notes that I'll use to ultimately keep everything in check when I trying to remember something simply so I can revisit that later on down the line when I have more time or when that is more of a priority. So how do you start creating your own project management system as a freelancer? Now, the first thing is to use something like Google calendar to block out time throughout your day. By using Google calendar. You can stay super organized on a weekly basis to make sure that the next seven days are all planned out. Now. It doesn't have to be super accurate, but it just gives you a little bit of leeway so that you know exactly what's coming so you can repair, you can always be ahead of the curve. So Google calendar is all about right now and the next seven days. So I never schedule anything beyond seven days' time. Unless it is a meeting has been automatically put into my diary through my calendar links or it is something really silly like someone's birthday or I need to renew my toothbrush every six months. So unless it's a long term reminder, like canceling a subscription or buying a toothbrush, for example, or it's someone's birthday, it's an automatic meeting that's been booked by a client. I only book for right now and the next seven days ahead. So if it's not within the week that I'm working within, then I don't think any further ahead than that. This is simply because things can change and new projects can come on board. So I need to keep my diary fairly open so that I can ultimately manage my time more effectively and basically just have a little bit of freedom as well to do other things for my personal life. And obviously with my wife and then eventually my little boy now notion is very different where it actually allows you to plan further ahead. So for example, if we look at this particular business plan that I'm building at the moment for my education company, which you're currently watching now, which is kind of weird, we have lots of different things. So this is the course that we're actually developing right now, which is high priority because we want to get it finished and out to you as soon as possible. These are all the tools that we're making and this is everything that we need to do that we want to do for the business to really create the best possible experience possible for you. Now, all of this stuff is going to take years to do, it's going to take a lot of time and energy and we're not going to be able to just get it done within one week. So what notion is really great at is it allows you to prioritize things and it also allows you to understand that you can't focus on everything at once. You need to make sure that the things the most important are placed at the top really easily by just using the priority tab. So for example, if I suddenly realized that this particular element was super important, I would put it as high and then it would automatically be put within the higher priority elements within that particular section. So remember Google calendar is for short term, one week bursts of really getting things, action done. And then notion is for planning long term and really keeping things organized and prioritized. As I said before, I'm working with as many clients right now simply because I'm building my education business and creating courses for the likes of you and other people. But this is essentially how I keep my current clients in check. And these are all big projects of websites are going to span over the next two months. So it's going to keep me extremely busy even though it looks like there's not a lot there. This is just a really great way to prioritize them and tell me where they are in regards to the process. It can also allow me to manage things to say, OK, may be Dermis Bar is going to take a little bit longer because they're taking photos of the location, for example. So I would note this in the little side peak option here, which would just give us a little bit of room for notes in anything that I may be discussing a meeting with the client. And it also just gives me everything that I need in one single place. So I don't have to think about it in my mind. This just really helps you to manage your workload more effectively and it just gives you peace of mind because ultimately, our brain is only so strong. It can only take so much what I found is the more that I can offload on to things like notion and Google calendar, like buying a toothbrush every six months. For example, it just helps me think about the things that I actually want to be thinking about, like course content and ideas and projects and tools that I want to build. And it's really empowering, it's really empowering to just be able to focus on the stuff that you want and everything else kind of automated or just stored a way to remind you later on, which isn't really super interesting advice, but it's the simple stuff that usually works best. Now, one thing that I will see in regards to using notion and Google calendar is to spend an hour one day during the week, usually a Sunday for me, but it could be Friday, Saturday or any day for you to just clean things out and just get things in place. The reason being is when you are in the hecticness of a week. If hecticness is even a word, you tend to get things a little bit messy and things may be not in the right place. And maybe you've pushed things back to the end of the calendar just because you've kind of not gotten around to it or it isn't important any more. So just tidy things up and just prioritize things based on what has happened during that week. A lot of things may have changed. So it's going to give you different perspective based on what is important to you right now. And this is going to help you to keep that momentum week on week and eventually get you exactly where you need to be. Anyway. I hope this lesson was helpful to you, understanding at least how I manage my time and using notion and Google calendar together to really manage my projects and everything that I have going on within my businesses. So thank you so much for your time and I will see you in the next lesson.