Skip to main content

Lightroom CC Tour: Folders and Collections

Lesson 5 from: The Ultimate Lightroom Classic CC Workflow

Jared Platt

Lightroom CC Tour: Folders and Collections

Lesson 5 from: The Ultimate Lightroom Classic CC Workflow

Jared Platt

buy this class


Sale Ends Soon!

starting under


Unlock this classplus 2200+ more >

Lesson Info

5. Lightroom CC Tour: Folders and Collections


Class Trailer

File management and the Library Module


Intro and File Management


File Organization and Lightroom Workflow Overview


Workstation Diagram and File Flow


Converting From a Previous Lightroom Workflow


Lightroom CC Tour: Folders and Collections


Lightroom CC Tour: Publish, Histogram and Quick Develop


Importing Images into Lightroom CC


Rules for Selecting Images in Lightroom CC


Organizing Photos in Lightroom CC


Keywording in Lightroom CC


Using Facial Recognition in Lightroom CC


Working With Catalogs in Lightroom CC


Synchronizing Catalogs in Lightroom CC


Using Lightroom Mobile


Publish Services in Lightroom CC


Lightroom Workflow Q&A


Tour of The Develop Module in Lightroom CC


New Features in the Lightroom CC Develop Module


Camera Calibration


Calibrations and Custom Profiles in Lightroom CC


Calibrations in Lightroom CC: Comparing RAW and JPEG


Rules for Developing in Lightroom CC


Understanding Presets in Lightroom CC


Making Presets in Lightroom CC


Syncing Presets in Lightroom CC


Working with Photoshop and Lightroom CC


Using the Lightroom CC Print Module


Setting printer profile in Lightroom CC


Comparing Prints from Lightroom CC


Finalizing the Job in Lightroom CC


Archiving the Job in Lightroom CC


Importing Back from the Archive


Building a Proof Book in Lightroom CC


Building Albums with Smart Albums


How to Create a Portfolio in Lightroom CC


Advanced Search in a Portfolio in Lightroom CC


Scott Wyden Kivowitz Interview on SEO


Optimizing Image Metadata in Lightroom CC


Publishing a Blog Post From Lightroom CC


Making Slideshows in Lightroom CC


Lightroom CC Workflow Recap


Developing, Presets and Printing in Lightroom CC

Day 3

Lesson Info

Lightroom CC Tour: Folders and Collections

We are going to give you a basic tour of light room. Um and keep in mind this is going to be a basic tour of light room for now, and then we'll give you more basic tours later, so as we we're like, we're in the library module now, so we'll talk about the library module on dh, then we'll go into the develop module tomorrow we'll be in the book, module's the next day will be slide shows, so every module we go to, we'll give you a brief tour of those, and I will give you all of the cool new features inside of light from c c per module. So we're just going to talk about some of the features in library module right now on dh, then we'll kind of move from there, so throughout the next three days, you'll find that we're going to tell tell you all about things that are new and cc, but not all at once, okay, we are going to start oh, yes, you have a question it's kind of picking up where we left off a little bit with the storage stuff? Do you have recommendations or what are you using for your ...

hard drives and things like that just for storage, so each one of these, obviously these are all made by sea? Are you excellent hardware really reliable they actually make this stuff for law enforcement agencies and things like that so it's very reliable stuff on dh it's also very inexpensive stuff in comparison to some of the other things that are out there so um and it's very inexpensive in comparison to losing your files so I recommend them that's all I used to see are you hard drives are in close enclosures but what do you put in them is the real question and so um I think that sea gate makes excellent so see gate is great I wouldn't go with the cheaper western digital's they have different the western digital's have different siri's like theirs the black driving the green drive on the I don't know they have red drive in the so go for the more expensive you in hard drives you do get what you pay for and so see gate is a good company um western digital's just kind of run of the middle of the road you know stuff s o most all of minor see gates occasionally I have grabbed the western digital or some other drive for unimportant things um but in the end the most important thing is that they're all the same so get yourself three drives when you get the drive so that way you're copping to the same drive all of them to the same drive the same size and then it can do its job really well um and the other thing that once you have three drives if one of them goes bad you still have the other two and so you'll know that the ones bad if you ever hearing it clicking or anything like that immediately go get a new one and throw it into the system and if dr one were to go bad on you all you have to do is pull out drive to put in slot in slot one and it becomes drive one and then you put a new one and drive to and it copies all the information down so it's pretty simple on dh they have readouts on this on these units that tell you what's going on if there's something wrong and some ss dees I used the sandisk so sand makes a pretty good pretty good file and it's uh it's it's uh it's a good file or I mean a good drive and it's uh not all that expensive there some that are super expensive and some there but five hundred five hundred gigabytes to me is like that's where you can actually get a drive and it won't cost you an arm and a leg and it's enough space once you go below to fifty ish it's just not enough space and once you go above five hundred at the moment it's ah it's ridiculously expensive so so you just kind of have to find you know, happy medium between the two so let's see let's get into light room um anybody everybody here is used light room is that correct? Okay, so I know there are a lot of people out there on the web that have not used light room I'm sure they're just peeking in to see what light rooms all about we will try and do our best to kind of give a a brief overview so that people understand what's in light room but we'll spend most of our time on the specifics so let's start with a really quick overview of light room in the library module and I talked to you last segment about the fact that, um light room is a catalogue system where it's it's bringing in information but the photos don't actually come into light room light rooms just looking at the photos and it's and it's getting information it's finding out where it is, what it looks like what it's going to do to it those are the things that it wants to know about what the file name is that's what it wants to know once it's inside of light room light room then the catalog takes over the system the catalogue and that's what the library module is all about it's the organizational structure of what you're doing with your images so when you look at light room on the left hand panel is all about the folders and files and where they are organizing them and on the left hand side is all about what's in inside the photos like for instance you know what kind of adjustments are you making to it? What kind of key words are you putting into it? What kind of metadata is inside the photo so both of them help sort for the photo but the one on the left is like where they are and how you've collected them and the one on the right is what's inside them up at the top you can see that there's a navigator that will show you a little bit bigger view of what's being shown here I usually collapse that because it doesn't really have all that much benefit the next thing down is the catalog catalog I can show all my photographs let me zoom in on this so you can see it all my photographs I can show quick collections I can show previous imports I can show previous exports so all this kind of changes based on what you've just done and so if you just import something it'll say here's your previous import if you just export something it'll say here's thing you just previous exported so there's just everything all photos little notes about it that just kind of changes based on what you've done then below that is the folders area the folders area is a very important area that you need to understand is exactly what's inside your hard drive. It is the physical locations in your hard drive, and so if you create a folder here, it creates it on your hard drive. If you move photos from one folder to another, it moves them on your hard drive. If you delete a photo here and you tell it to actually delete it from her desk, because if I if I click on the photo and I hit delete, so if I go hit the delete key lips, I'm in a collection. So, um, but if I let me go to an actual photo here, so if I go to a photo and I click on that photo and I hit delete, it asks me, do I want to delete the image from the disc or remove it? If I delete it, it is actually deleting it from the hard drive if I remove it it's, leaving it on the hard drive and forgetting about it it's removing it from its brain, but it's leaving it on the hard drive, so so you can physically change the you know what exists inside of your folders here inside of the folder area codes, because physically reaching into your computer now below that, though, is a place called collections. Collections are, um, virtual locations. They don't actually exist. So when you collect stuff and when you put stuff together inside of collection, it is like a folder. But it's not really on your hard drive. There doesn't exist at all. Um, and so you can consequently take the same file and put it in three different collections. And it's still only one file it's in three different locations. So if you had different uses for it, I want to use this file for, you know, a slide show. But I also want to use that file for a book, and I also want to use that file put on my blogged, you can put it in three different locations, and you can use it from each location separately, you know, with another collection of images. Um, but it doesn't make three copies. Also, um, you can, um, you can create a what's called a virtual copy. So if I were to right click a folder, I mean, a photo and I would create virtual copy right there. If I were to do that, then I could create a secondary copy that doesn't actually exist. So it just makes a reference to it. And I could put that in a completely different collection, but then the two different images would operate differently. Because if you're in a collection and you put it if you put an image in a collection so let's just take say this image right here and I'm going to take that image and I'm going to put it into a collection so I created collection and I'm going to put it inside of our discussion area here and I'm gonna call this uh, virtue als and I'm going to include the selected photo and create and then I'm going to make another collection and I'm gonna call that v two and create it and then I'm gonna make another collection uh let me see create another collection and in this one I'm going to there's a lot of options on these but one of the options is to make it a virtual copy so if I'm going to make that a virtual copy I'm gonna call that v three and hit create so now that I've got these three collections so here's the first one and if I were to change this thing and I'm just going to change it to black and white so it's very easy to see what we've done differently if I go to the next collection that one's also a black and white and the reason it's a black and white because it's the same photo but if I go to the third collection it's still in color and the reason it's in color because it's a virtual image so it is a copy of it but it doesn't actually exist it's just a it's a reference to it and I can do whatever I want to this one and it's not going to change the other one's the other references to the other ones because the other one's air tied together because they are the same photo so the first folder and the second folder are looking through to the same image if you make a virtual copy than that one is its own image and if I were to highlight if I were to take this image here and say drag it into one of these other folders you can see them side by side now you know you got one that's the rial image and then one that's a virtual image and you can tell it's a virtual image because that little piel wherever that peel is on the left hand corner of the bottom side of the photo tells you that it is virtual doesn't actually exist but if I were to highlight both of these and export him it would export both of them as separate j pegs or separate ps d's but right now they don't actually both exist this one exists because it's riel this one is a copy of it that's in a virtual world okay so that is the collections area there are a lot of different ways to make collections you can make regular collections you can make smart collections and you khun makes collection sets collection sets our big boxes the other boxes into smart collections are give you the ability to sort for images in a in a very automated way so I could say I want to find all images that have a boy that's gave three stars to also has water and has a flower so I could sort for those things by telling it I need a rating of three stars and above and I need to have uh in the meta data I need a keyword that says uh ocean and I also need to find, uh, anything that has a flag on it so now I could just say ocean and if I hit create now you can see that I've got this has the ocean and this hat well, this was on the ocean because we were on a boat so like all of this stuff is literally at the ocean ocean ocean so it just came up with this set of photos based on my butt it was quick, it just found all those okay, so that's called a smart collection. Yeah. Um okay, so it seems like and I'm on like, four five um if I remove if I send ah job to the archive, but I had images in that that we're in a collection then they're gone from the collection is there some way to keep things in the collection when the original has moved into the archive? Okay, so the issue is that if you have a working catalog and you've got say, job one comes in job too comes in job three comes in so you got three jobs inside of the working catalogue and you finish job too and you and you have some collections and all that kind of stuff and then you decide job too is going to go away so now job to gets archived and you created catalogue and you saved us d n gs and you did all the stuff that we're going to do over the next three days and you send it out when you send it out if you remove it so if you come up to the job and you right, click it and say remove this from this catalog because now it's somewhere else if you remove it it will remove everything that has to the actual uh, collections will stay, but there will be zero photos in them because you just got rid of them. If you want those two stay, then what you would need to do is remove everything but those you're not to just remove photos instead of an entire folder so you could go in and like, for instance, you could go in and, uh say on this photo here I've got one photo I could highlight that and say okay I want to keep this one photo inside of this collection this collection of there's one photo I want to keep it but the rest of the job needs to go away so then you could come up to the actual job which is this one and you can go up to the library menu uh no the edit menu and say invert the selection and now it's selected everything except for the ones that you selected that were in that and then you khun just hit delete and tell it to remove those photos not delete them but remove them and then all the photos would go away but that one photo would stay and you would have one photo in a folder for that job and then you would have you know the collections stay with photos in them but that's not a work for that I could concern myself with because for me they go through the working catalog they go to their archive and they go to the portfolio and when I want to look at my photos I goto my portfolio I don't look here this it's kind of like have three spots in my eyes world I have work I goto work you know and I work on the photos and this is the non fun part of photography and then I archive it and that's a different spot that's where I go toe that's the archives you know, when I walk into the archives the dusty archives and I pulled something off the shelf that's what? That is that's like the one shop on harry potter like it's that that's what that is and then I have one other spot that I go to that's the portfolio and the portfolios where have fun portfolios where I go and find things and I discover things again and I look at things and I reminisce and I look at my kids and I look it that's that's the fun part so that's the amusement park, right? So I got those three spots and I go to those three spots for those three different activities work finding something in the dusty archives or playing in the portfolio liberation playing in the portfolio. Okay, uh, where was I? We are ok, so so that is the process of collecting images. So whenever I'm trying to collect images in the collections the first thing I do especially on him and portfolio I'm not gonna sort through him and scroll through that's the that's the worst way to find photos of scroll through him we're like oh, there's one and then scroll for fifteen minutes and there's another one and then scroll for fifteen minutes and there's another one the easiest way to do a search is to just type in some things that you're interested in keywords, star ratings, you know, if you have color labels that you like or something you read to me, blue means it's something that I sent to a vendor so it's like a a table shot or ah, photos of flowers or, you know, things that vendors would want, but I look for those types things, and I create a smart collection, and it it will collect all the things that I might be interested in, and instead of looking through thousands of photos, I might be looking through hundreds of photos, and then I just kind of scan through that's when I start collecting and putting them in another collection. So the smart collections where you start and then you start pushing those two other collections and like, oh, that that is interesting, that is interesting, so the computer does most of the work, but that presupposes that you've done your job, which we're going to talk about today, which is key wording. So we'll talk about key wording in, uh, the next segment, so we'll be talking about q bert harrison.

Class Materials

Bonus Materials with Purchase

Advanced Workstation Setup
Lightroom Presets
Personal Only Working State
Plugin Workflow
The Workflow Archive State
The Workflow Pipeline
The Workflow Working State
Simple Workstation Setup
Shuttle Pro Settings
Bonus and Live Created Presets

Ratings and Reviews

April S.

I've been using Lightroom for about a year now. I'm pretty comfortable with the basics and a little more. Sometimes knowing what I want to learn next depends on knowing what's out there to be learned. I listened in to this course from work to get an idea of whether there was enough new content to warrant buying the course. Though Jared covers lots that I know, he filled many small things I didn't know and covered some bigger topics that were new to me. I decided that I wanted to own this course because I respond best to structured learning, and Jared starts at point A and carries through to point Z, so to speak. I have watched his live and rebroadcast courses before and I really like and learn from his teaching style too, so I'm sure this course will be the boost I need as I prepare to subscribe to Lightroom CC instead of just using my local copy. Though another reviewer's tone wasn't very nice, I have to agree that it would helpful to have a written synopsis or outline of courses to help when deciding whether to purchase. Looking at the titles of the included videos is helpful, but not enough. This would be especially useful when a person hasn't seen the live broadcast first, and is simply evaluating a course in the course library.

Jim Pater

I learned a lot from this class when I took it a long time ago. I'm not as fond of his ego but that's fine as I don't have to be around him all day long. What I found extremely useful was the video on synching Lightroom Presets. I set this Dropbox synching system on my laptop and desktop Mac computers and it works perfectly. I also use it for other programs as well like Photoshop and another program called Keyboard Maestro. Thanks for your help Jared. Much appreciated trick.


I am new to Lightroom and from the start of the course it became very clear to me that Jared is one quality person with a real passion to explain everything with great skill and a motivation for success. I did not hesitate to download his course as this is the basis for my personal development and the journey to experience great photography.

Student Work