Advanced Exporting & Printing Tricks For Adobe InDesign CC
Okay, so let's look at some of the things you do at the end when we're kind of exporting and printing and sharing the first one we're going to do is packaging. So let's say I need to send this to a colleague but I need to send the end design file along with the fonts and all the images. Or let's say I'm just archiving this and I want to kind of get everything because the images are all over the place and I need to bring it back to a single location so I can zip it up and archive it Or email it. It's an easy one. I go to file and I go to package, you click on package, you ignore the printing instructions because everybody ignores that And you tell it where you want to put it. So I'm gonna put mine on my desktop. I'm gonna put it inside my in design coursework. I'm gonna use everything including the hidden fonts. I'm gonna give it a name and I'm gonna call this one my collection V one kick back, relax. It's going to say do not share the fonts with anybody else because it's illegal silenc...
e. And let's go and have a little look. So in my desktop now in my coursework, I've got a folder inside that folder. If I go inside there's everything that I need, there's my in design file, there's all the fonts, there is all the images that were linked. It's also created a pdf. Makes it easy just to quickly, I guess send off for just check what's in the file before opening up in design and then this file here called the I D M L. This file is super useful if you're using say the new fancy version of in design and you're sending it to somebody that's using, I don't know, CS six or a really old version that can't be updated. They can open up the I. D. Email file often with no or maybe a little bit of trouble depending on what new features you might have used. That might not exist in the older version, but most of the time it's perfect. So I d e mails are awesome. So what you can do here is you can just grab this on a Mac, you right click it and say compress and you get a zip file. Nice and easy email, herbal sticking the dropbox or send it via, we transfer lots of ways where I can just archive it. Okay, so that's packaging. Another useful thing is let's say you're doing some printing inside in the office. Okay. You want to print it on, say you've got an A three printer. So a nice big one and you want to print pages, you want to print spreads and then kind of fold it together like a little booklet, But we all know like with a newspaper, if we pull the pages apart, it's not numbered 123456 or evenly when you're folding pages together, groups of them, one needs to go with seven and seven needs to go with 14 and there's kind of like a weird numbering system. I'm totally guessing at those numbers by the way. But you can do that yourself in here. It's called pagination. That's the technical term. And normally it's handed by a printer. But if you want to do it yourself and print your own booklet, okay go to file and I gave away the secret it's called print booklet. And in here let's have a look at the preview. Okay it's going to print this page with the bank page at the back. Let's have a look. So three goes with also. So weird stuff he needs to happen. Okay five needs to go with 12 for this thing to print off on a big printer and for you to be able to fold it in half and everything line up properly. You have to go through and pick a printer that actually has the big enough page size and this is the most common one. A two up saddle stitch, saddle stitch is just a fancy word to say. We're gonna staple it if you ever get a quote back. And they say settled stitch. I mean when I first learned that I was like huh? Why don't they just say staple? Alright. One of the other cool things you can do at the end of the document just to make sure everything's gonna run right is pre flight okay down here. I'm gonna open this up and by default it's on if yours is not like mine go to the preflight panel and turn it on. So once it's on go to this drop down and let's go to define profiles. So what we want to do is create our own profile, clicking. Plus I'm going to call this the dan pre press check now. This is great if you're going out to print and you just want to kind of have an automatic checker to go through and do things. So what I'd like to do is down here under general there's nothing I need in there. It's gotta links. What I'd like to do is check if there's missing links. Definitely give me a warning inaccessible. You royal links. I've never had a problem with that. Someone's going to ignore it. Let's say color. Let's say we're going out and we can't use RGB. Okay because it's going to seem like a printer and they told us it has to B C M Y K. So you can go into here and say color space is not allowed. Okay. And the one that I not want, you know what I mean? Turn this one on and I say I can't use RGB you also might say I can't use spot colors or I can but I can only use a maximum of one and you can run through all the different options. Okay to get the things how you need it to be before it goes to print. Let's look at some of the other ones image resolution. I need image resolution to be a minimum of color images. It needs to be a minimum of let's say 100 because I want to throw some errors here. Yours might be 300 it might be 72 if it's going out for digital print. Okay work your way through minimum stroke weight. That's one that caught me out once I printed stroke that was teeny tiny. Okay it was less than that and that's called a hairline. So I made I was just scaling it down and made it really small. Got the print back and weirdly the lines just kind of rubbed off with your hand that was so small. And just holding onto the page you might have a minimum stroke weight text in here. It's going to give an alarm if there's over set text or missing fonts you might have a minimum type size. Okay so you're dealing with lots of terms and conditions and your minimum type size. You know it's five for black text for terms and conditions. So you can set that going under document and here you might be saying you can only deal with us letter if you're using metric numbers you could just say it has to be patronizes of a four. Please don't give me some other random size. Alright. Anything else in here. Number of pages. Okay You might be printing and you know like we did that. Print booklet. If you're gonna do a booklet you need like a minimum of four and then multiples of four. You could turn that on there. You can say no blank pages please. Once you've got it how you like click Ok and it's not working. Okay? So by default you can you define it but then you've got to turn it on and you can see down here it's still on basic. So saying you've got no errors. I'm going to say I want to go to dan's pre press check now it's got 12 errors and this is where it gets quite fun. This can happen while you're working rather than just at the end like we're doing here useful for junior designers that might be working with you. You can have that pre flight on and they can kind of work out their own errors the way they work out their own errors. If they go to the preflight panel you can see here. I just have 12 color problems on my one. Okay, so in here I have lots of color spaces of RGB that I can't use the cool thing about it though is it tells you where Okay it's telling me I'm using text. That's the wrong color. So I can click on it and it says There it is there, it's using an RGB color for the pink there and down the bottom here. It says info. It tells you how to fix it so I can't use RGB. It says use a different color swatch. I thought I had more errors than this. It turns out I didn't really think about the image resolution and turned it down to 100. I should have turned it right up really high so that this thing through a few more errors for us. But I hope you get what I mean. So you define your preflight first by going to this area here and say define profiles. Make sure it's on this preflight panel and then make sure you pick it, you can either pick it from this which is easy or within here. Up to you. Alright. And the last Little one is a little easter egg. Okay. And this is mainly for the people who came from Quack. I learned quack at university. What is Quack? Quack was the industry standard when I was studying. It was what in designers now but in design came along and totally took over. Why do you care? I'm going to show you this little east drag. You'll probably just nod and smile if you've never used before. So we're gonna go to file and we're going to go to print. Okay. And in the bottom here, go to save preset and you need to call it friendly Alien capital's. It needs to be spelled exactly like that. Click okay. Nothing really happens for hovering my mouse down here. What do I click it? I can never remember click once. It's our alien friend from Quark. I said I love it when you could get him to zap letters, if you remember that would delete them. So cool. This guy is friendly, He waves and continues on his journey. Is that super awesome? No, but it's kind of fun. If you're a quack person, make sure you install it on a colleague's computer, install the preset and then get them to click it. That's awesome. Alright, so that's going to be the end of this video of exporting and printing. I will see you in the next video.